Finding
that Dream Job in the 21st Century
By Kim Giannini and Suzan Lindstrom
Career Source
Magazine
Dire
predictions permeate the airwaves for the
21st century. Alarmists proclaim the Y2K computer
bug will wreak havoc on our daily lives --
bank mortgage records will be purged from
computers as they miscompute the year as 1900;
prisoners will flood into the streets as jail
security systems fail; and even vital public
safety links like 911 centers and microchipped
defibrillators are due to malfunction. And
the worst sin of them all, as a San Francisco
Examiner article put it, we might even "run
out of premium bubbly to ring in the year
2000."
As
the new century approaches, you can choose
to buy into all this “sky is falling” hype.
Or, you can put your new millennium energy
into a positive pursuit like landing a dream
job as an executive assistant to one of Silicon
Valley’s top CEOs, chairmen, or partners.
What
qualities are CEOs looking for in an executive
assistant?
Professionalism
- Executive assistants have to lay their gossiping
days aside and employ a high level of poise
and discretion.
Just
imagine you are coming into contact daily
with people in the news -- the movers and
shakers of Silicon Valley, governors, celebrities,
and the media. You need to have composure
so that if Tom Cruise were to walk into your
office, your eyes wouldn't pop out of your
head like a lovesick fan. On the same token,
the personal information of these renown individuals
(their phone numbers, faxes and email addresses)
and the million dollar transactions that they
are involved in with your business have to
be kept top-secret; the life and reputation
of your company may depend on it.
Also,
as in any type of relationship whether it
is a marriage, a friendship, or an office
partnership, you have to know that the other
person can keep confidences. What if the CEO
is seeing a psychiatrist on the side? What
if the partner down the hall is going to be
fired? Or, what if the company is about to
make an announcement of reduced earnings?
These are the kinds of precarious situations
that can't be shared with others.
Sense
of Humor - In today's fast paced business-world,
executives are under enormous pressures. Mergers
and hostile takeovers are rampant; and competitors
hover in every corner. That is why it is important
for an executive assistant to have a sense
of humor -- the right comment at the right
moment can lighten heaviness in the air.
Kim
Giannini, who was an executive assistant herself
for 10 years before opening up her own specialty
placement firm, told about a confectionery
company president she worked for who had a
triple-A personality, "One day I kidded
him saying, 'You think you are the King of
everything.' Although he had a serious demeanor
most of the time, the president laughed back
and replied, 'You know, my family even sits
around the diningroom table calling me the
King, the King.'"
This
little light-hearted comment broke the ice,
brought the working relationship a little
closer together, and allowed for a touch of
humanity in an otherwise sterile office environment.
Savvy
- Webster's Dictionary describes savvy as
being shrewd. However, I would say it was
more akin to an intelligent sponge -- someone
who soaks up everything around them and then
makes perfect sense of it. This might mean
immersing yourself in the company by delving
in and finding out its direction and goals,
or taking on new tasks and making independent
decisions with a hint of caution, or it might
mean making suggestions to refine your position.
Anyway you choose, exuding inner confidence,
maturity and common sense are all subparts
to savvy, an attribute that leads to comments
like "she walks on water."
The
executive assistant position has been around
a long time although methods and technologies
for communication have changed. Even during
ancient times, rulers had scribes who would
serve as confidants and chisel out messages
for them on clay tablets or write on parchment
scrolls. According to the International Association
of Administrative Professionals, positions
for secretarial and administrative assistants
will increase on into the 21st century and
take on a higher level of responsibility as
middle managers are downsized away.
An
U.S. Department of Labor survey showed that
400,000 secretarial positions will be added
to the existing 3.4 million by the year 2005.
And local compensation packages for executive
assistants, according to Kim Giannini, can
range from $50,000 to a high of $100,000 (with
only a handful falling in the six-figure range
at her firm each year).
So muster together your best Abraham Lincoln
stature and poise, throw in a little Charlton
Heston walks on water, and add a pinch of
Whoopi Goldberg comic wit to your repertoire.
Then approach the 21st century with a glimmer
of excitement by landing that dream job as
an executive assistant with premium benefits
like prestige, high pay, travel, bonuses and
stock options.
Written
by Suzan Lindstrom
Career Source Magazine
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